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Videoconferencing and webinars

Whether you are having a conference, board meeting, staff training, or any other event, Te Papa AV Services are offering new packages and innovative online solutions for any type of event, allowing attendees to stay connected even from the comfort of their own home.

Rows of chairs face a stage. On that stage is a lectern, and above it two large projector screens


Amokura conference setup, 2019. Te Papa

“We chose Te Papa for our quarterly company conference during Level 2 and they accommodated us brilliantly. Colleagues who were joining in remotely felt like they were a part of the day due to the excellent service from the two technicians. The staff were all lovely, attentive and accommodating all whilst following the guidelines of Level 2. Martina, in particular, was incredibly helpful in the organisation and set-up given the unusual circumstances ensuring the day ran smoothly. We would highly recommend and will be returning for our next event!”

– Lydia Speight (NEMA, Wellington)


Te Papa can provide videoconferencing services and can provide a range of packages to cater for any size event and our professional staff will assist you with all your needs.

The packages consist of camera systems which capture and display the presenters including the sharing of presentations and other content. All microphones will be fed into the system for all your participants to hear clearly and to have the option to take and ask questions.

Remote attendees will have the option to communicate to the audience in the room. Te Papa Audio-Visual services will provide a link which can be passed onto remote attendees prior to the function.


Webinar setups are very similar to videoconferencing except they are designed for a larger external audience – up to 500 external participants – although more can be arranged.

The external delegates join in a view-only mode and can’t share their cameras, microphones, or content – however they can ask questions through a live Q&A and chat feed. There can be local or external presenters in the meeting who can share their presentations in the same manner as the standard videoconferencing.

There are registration options as well as on-demand options for after the event. There’s also options for polling and analytics.

Videoconferencing boardrooms

Te Papa also has a number of boardrooms which have videoconferencing facilities built into them. These facilities and software are built into the rooms’ system and also the audio-visual package price. Clients can also use the technology with their own software platforms if they wish.

The rooms with these systems in them are Blue Whale 1, Blue Whale 2 and the Angus room.

There are recording options available for your sessions. Please contact the team to receive a quote for the above options.

Email us at venues@tepapa.govt.nz or phone 04 381 7272 to speak with a member of the team.