Parliament venues general booking information

Approving requests

After you decide to hold your event at Parliament, we will invite you to sign our venue booking form and forward a formal request to confirm your booking to the Speaker of the House.

Once your request has been formally approved, you will be issued with our venue booking contract and your Function Coordinator will start planning your event with you.

Guest lists

You need to provide an alphabetised guest list least 72 hours prior to your event to the Parliament security teams.

This is strict Parliament protocol and non-compliance may result in guests being rejected from the Parliamentary precinct.

A complete copy of your guest list must be sent to event.guestlist@parliament.govt.nz

Audiovisual requirements

Parliament’s preferred in-house AV provider are Soundtech Ltd. Your Function Coordinator will put you in contact with a member of their team, who'll help with all your AV enquiries and requests. 

Catering

Te Papa's in-house catering team will treat your guests to delicious and innovative food made from the freshest local produce.  

Select from our extensive range of catering menus, or talk to us to arrange a unique, tailor-made menu perfect for your special event.

View the menus

Signage

Guests will be directed towards their venue by the friendly in-house security team. This service is complimentary.

Branded and non-standard Parliament signage must be positioned inside the function venue only and can’t contain the Parliament crest without prior approval.

Car parking

There are no dedicated parking spaces at Parliament but Wellington’s central train and bus station are within easy walking distance.

Access times

You'll need to arrange and confirm access times with your Functions Coordinator at least 72 hours in advance of your event.

The venues are accessible between 7am–11pm. Access outside these times can be arranged with prior notice.

Packing in and out

For set-up access, all external clients or contractors need to supply their names at least 72 hours in advance to your event to be issued with our Health & Safety policy, and if required a one-day temporary security pass.

Deliveries

For safety reasons, no equipment or deliveries can be brought through Parliament’s main entrance doors. Please use our delivery entrance (called internally BSA).

Trade delivery hours: 8.30am–4pm, Monday–Friday.

Please don't deliver goods more than 24 hours before your event.

When dropping goods off at our delivery entrance please:

  • don’t leave vehicles unattended
  • don’t use the car parks in the delivery area for long-term parking.

Delivery entrance address:

Icon Venues
Delivery Entrance
Museum Street
Wellington 6011

    Sending goods to our delivery entrance

    Label your delivery for the attention of your Functions Coordinator at this address:

    Icon Venues
    Secure Deliveries Executive Wing
    For the attention 
    of: [Your Functions Coordinator]
    Museum Street
    Wellington 6011

    Please also include:

    • the name and date of the conference/event
    • the exhibitor’s name and stand number (if applicable)
    • the box number and number of boxes (e.g., 1 of 3).

    Moving goods around Parliament’s venues

    It is the client’s responsibility to move equipment or goods from the delivery entrance to your venue. A member of staff will escort you.

    You’re welcome to use our trolleys. Please use one with an appropriate weight rating and return it as soon as possible.

    It’s your responsibility to remove all equipment and boxes from the venue at the end of your event. We have limited storage space and reserve the right to charge storage fees for goods not removed within 24 hours of an event.

    Storage fees

    Up to 1 cubic metre: $25 plus GST per day

    More than 1 cubic metre: $45 plus GST per day

    Prohibited and restricted items

    Parliament is a non-smoking venue, inside and outside, including the immediate areas around the main entrance.

    The following prohibited items must not be brought to Parliament. These include:

    • flammable liquids or accelerants (e.g., petrol, diesel, CNG, and LPG)
    • weapons or other equipment that could cause harm
    • items that produce flames or extreme heat (including candles and cooking appliances)
    • smoke machines
    • helium balloons.

    Restricted items can only be brought to Parliament with prior written approval. Please talk to your Functions Coordinator if you wish to bring in:

    • potentially offensive material
    • food or beverages (for sale or sample), including coffee machines
    • animals, including domestic pets
    • any large piece of equipment (over 2 x 2 meters or 30 kilograms).

    No still or video photography is allowed within Parliament’s buildings, with the exception of inside your function venue.

    Other info

    The Parliamentary bells will ring to notify MP’s when the house is about to sit. These bells are audible across all venues. Guests are kindly requested to not use any lifts during this time.

    Bell times are Tue–Thu, 1.50pm, 6pm, 7.30pm and 10pm on sittings weeks only.

    Please note, all lifts within the Beehive (Executive Wing) are undergoing an upgrade between May 2018 – Dec 2020. Some noise spill may occur during this time.