Borrowing for an exhibitionTe taurewa taonga mō tētahi whakaaturanga

Preparing your Loan Request

Please note that requests must be submitted at least 15 months in advance of the intended loan start date. Complex loans or requests involving multiple items may require even more notice to allow adequate assessment and preparation.

All loan requests must be made through Te Papa’s online application form below.

You will need to provide a Te Papa registration number for each item you wish to borrow (Browse our collections to find the item you wish to borrow)

Once you submit your online form, you will receive an automatic confirmation acknowledging receipt of your request. Your application will then be forwarded directly to the Te Papa Loans Team for assessment.

Assessment

Assessment timeframes vary depending on the complexity of your request and the number of loan applications currently being processed. While some requests can be assessed within a few weeks, most require several months. If your exhibition plans change at any stage, please let us know as soon as possible so we can update our records and manage the assessment process efficiently.

Approval and Loan Agreement

Once your loan request has been assessed and approved by our internal Loans Steering Group, Te Papa will prepare a formal Loan Agreement. This agreement sets out the responsibilities, terms, and conditions of the loan and must be signed by both parties before the loan can proceed.

Following signing of the Loan Agreement, responsibility for coordinating transport, packing, and other logistical arrangements will be transferred to an assigned Collection Manager. Your Loans Advisor will remain your primary contact for any contractual or agreement-related matters throughout the loan period.

To ensure sufficient time for planning and preparation, no additions or substitutions to the approved object/taonga list can be made after the Loan Agreement has been countersigned. We encourage borrowers to finalise all loan details well in advance to avoid delays or complications.

Associated Costs

As the borrower, you are responsible for costs associated with the loan. During the assessment process, Te Papa will prepare a cost estimate outlining any expected charges.

Contacting the Te Papa Loans Team

If you have questions, or if this is your first time borrowing from Te Papa, please contact us at loans@tepapa.govt.nz

Compulsory fields are marked with *.